A tour of Eduiey

Part 1 · Foundations

The big picture — who’s who

Eduiey runs many separate institutions on one platform, each sealed off from the rest. Before the other chapters click into place, it helps to picture the layers of people — from the software we provide at the top, all the way down to a single parent checking on their child.

Think of it as a set of boxes that nest inside one another. On the outside is Eduiey — that’s us, the team behind the software. You never have to manage Eduiey; we run the platform, keep it online, and switch on the plan you’ve signed up for. What you actually work inside begins one layer in, with your own account. Everything below that layer is yours to set up and control.

Your account: the Institution Group and its admins

When you come on board, Eduiey creates an Institution Group for you. A group is the umbrella over everything you run — think of it as your company, chain, or trust. If you’re a single school, the group is just your school. If you’re a coaching brand with five branches, the group holds all five under one roof.

Each group has one or more admins. An admin is the person in charge — usually the owner, principal, or office manager. As an admin you create the actual institutions, invite people in, and decide who is allowed to do what. (A few screens label this role the authority — it’s the same thing, and simply means the person with the final say.) An admin signs in with a phone number (or email, if one is on file) and password, so there’s no separate app to install just to get started.

The institutions themselves: organisations

Inside your group sit your organisations. An organisation is one real institution — a school, a college, a coaching centre, a university, an institute, or a one-teacher tuition centre. Eduiey doesn’t mind which; the same tools bend to fit each one. A small tuition centre and a large college both live here as organisations, each with its own students, staff, timetable, and fees.

One admin can run several organisations at once. A branch-switcher near the top corner of the screen lets you jump from one to the next; when you switch, Eduiey loads only that organisation’s data. Everyone who admins the group sees the same shared list of organisations, but the day-to-day records stay walled off — a fee entered in one branch never leaks into another, and staff in one organisation can’t see into a sister branch.

The people inside: members and their roles

Everyone who actually uses an organisation day to day is a member. As an admin you invite members and place each one under a role you define yourself — nothing is fixed in advance. A role is just a name you choose (“Teacher”, “Faculty”, “Accountant”, “Warden”) paired with the set of pages that person is allowed to open. You can even add extra fields to a role, so that adding, say, a student also captures their roll number and date of birth.

Part 1 · Foundations

It speaks your language

Eduiey doesn't assume you're a school. The very same software runs a school, a college, a coaching centre or a small tuition centre — because you tell it what to call things, and every screen falls in line with the words you chose.

We call this idea configure, not fork. In plain terms: there's a single app, and instead of Eduiey building a separate version for schools, another for colleges and another for coaching centres, each organisation sets its own vocabulary once and the app re-words itself to match. The words you pick flow into every menu, every form, every button and every message — so the product sounds like it was built for your place, not adapted from someone else's.

The six words you get to choose

Open Settings and you'll find a card titled “What you call things.” It lists six everyday concepts, each with a short note telling you exactly which screens that word appears on — so a label never feels abstract:

• What you call a student — a school says “Student”; an academy or club might say “Member”. This word shows up on the People list, class rosters, results and fees.
• What you call a teacher — “Teacher”, “Faculty”, “Professor” or “Trainer”. You'll see it on the timetable, on classes and across staff screens.
• What you call a parent — “Parent” for school-age learners, “Guardian” elsewhere. It appears in family links and on the “My Children” area.
• What you call a class — “Class”, “Batch”, “Course” or “Programme”. This one touches attendance, timetable, fees and more.
• Your word for a subject — used across subjects, timetable, syllabus and study materials.
• Your word for an academic session — “Academic Year”, “Semester”, “Term” or “Batch Cycle” — used wherever a period of study is named, like assessments and fees.

Rename it once, and the whole app follows

The Settings page opens read-only, so nobody changes a word by accident just looking around. When you're ready, tap Edit and the page turns into a simple form: type your preferred word into each box, then press Save (or Cancel to back out with nothing changed). The moment you save, the relabel is live — the sidebar, page titles and even the “nothing here yet” empty-state messages all update without a reload or a restart. Nothing is hardcoded, so a coaching centre never trips over a stray “Class” where it expects “Batch”.

Your class structure follows the same rule, and this is the one setting that changes the shape of something, not just its name. Right below the words, a small section lets you spell out the levels a class is made of, in order — a Top level, then as many finer levels as you need. A school's classes have a “Class → Section” shape; a university runs “Programme → Semester → Section”; a coaching centre may just have a single “Batch”. Eduiey stores those level words in order, so the roster importer and every class picker across the app use your labels at every depth.

It goes deeper than labels

When Eduiey sets up your organisation, we start you on a sensible preset for your type of institution, so most of the words are already right before you touch a thing. From there, every word is yours to override. The one piece that's fixed after setup is the type of organisation itself — because that's what defines the starting vocabulary — but the words on top of it can change any time. The result is simple: your staff, your students and their parents see the language they already use every day, not ours.

Part 1 · Foundations

One platform, shaped to your institution

Eduiey quietly reshapes itself to fit a school, a college, a coaching centre or a tuition centre — through configuration, not four different apps.

There is never a "school edition" and a "college edition" of a page. Everyone runs the exact same software; what changes is a small set of sensible defaults that Eduiey applies for your kind of institution. So the screens a coaching centre sees and the screens a university sees are the same screens — just wearing different words and starting with different features switched on. Nothing is locked to the type you pick, and everything a default sets is data you can edit later.

One app, a preset that fits you

When Eduiey sets up your admin account, we switch on the plan for your institution and ask what kind of place you run. That single choice loads a preset — a ready-made starting configuration built for your type. It does not fork you onto a separate app or hide anything permanently; it simply saves you the work of building everything from a blank slate. A college preset, for example, arrives with GPA grading and period-by-period attendance already chosen, so you are not sorting out grading maths on your first day.

A preset pre-sets exactly three things, and nothing more:

• Which modules start switched on — the features that matter to your kind of institution are already visible, and the rest sit quietly out of the way until you want them.
• The starter roles you begin with — ready-made jobs such as Principal, Faculty, Professor or Teacher, each already wired to what it should be able to do, and even to the extra details it should collect (a teacher's Qualification, a parent's Relation). There is also a safe, no-access starter role, so a brand-new account can always sign in but sees nothing until you give it a real job.
• The vocabulary the app uses — the everyday words for your groups, your people and your calendar.

Six presets ship today — school, college, coaching, tuition centre, university and institute. If a type is ever left blank or unrecognised, Eduiey falls back to a safe, plain default, so nothing ever breaks or comes up empty.

Your words on every screen

This is not just cosmetic. Because the whole app reads from one shared list of labels, renaming a term in Settings ripples everywhere at once — menus, buttons, forms, report cards and even the messages that reach parents all change together. If your centre calls a class a "Batch", open Settings, change the word once, and you will never see "Class" again. Your staff and your parents read the app in the same language they already use out loud.

Groups, fees and attendance — your way

Take the most basic idea: a group of learners. The plumbing underneath is identical for everyone, but the shape follows your type. A school organises learners as a Class that splits into Sections (Grade 9 → 9-A). A college or university nests a Programme into deeper levels (B.Tech → CSE → Section, with universities adding a Semester level in between). A coaching centre simply keeps flat Batches (NEET Morning Batch). And a one-to-one tuition centre never manages groups by hand at all — Eduiey keeps a private group-of-one for each student behind the scenes, so there is nothing to set up.

Fees work the same way: one billing engine, only the schedule differs — term fees for a school, semester fees for a college, instalments for a coaching batch, or per-session billing for a tuition centre. Attendance is just as flexible: run it as a simple once-a-day register, or period-by-period across the timetable, whichever matches how you actually teach. You pick the rhythm; the app follows.

What each type gets out of the box

Here is the flavour each preset starts with — a helpful head start, not a cage.

The type you pick is only a starting point. From Roles & Access you get a simple grid of tick-boxes for each role, where you can switch any module on or off and reshape who sees what — a boarding school can turn on Hostel and Mess, a coaching centre can add a Library, and you can rename or retire any starter role you do not need. You are never boxed into the preset your institution began with.

Part 1 · Foundations

Getting an account & signing in

Eduiey has no public sign-up button, and that's on purpose. Your account already exists before you ever open the app — it's created for you, and your very first sign-in simply sets your password. There's no username to invent, and nobody can register a stranger's school out of the blue.

Where accounts come from

Eduiey is built for a whole institution, not one person at a time, so accounts are created from the top down. It all begins with your Admin account — the owner or head of the school, college or coaching centre. Eduiey sets up that admin account for you and switches on your plan. From that moment you are in charge: you sign in, create your organisation (your actual school, branch or centre), and then add everyone else — office staff, teachers, students and parents.

Your admin account sits under an institution group — think of it as the umbrella that can hold more than one organisation. So a trust running two campuses, or a coaching brand with several centres, lives neatly under a single roof, while a single tuition centre or one school just has one organisation under their group and never has to think about it again.

Coming on board as a new institution

You don't fill in a form and start using the app the same second. Instead, from the Eduiey landing page you tell us you'd like to join, and we do the setup. There are two buttons to choose from:

• Create your admin account — you're ready to get going. A short form asks for your name, your phone number and the name of your institution group. Your email and the kind of organisation you run are optional extras that help us set things up right.
• Book a free demo — you'd like a proper walkthrough first. It's the same short form, with no commitment.

Whichever you choose, the details reach the Eduiey team. We create your admin account under your institution group, and you sign in with the very phone number you gave us (or your email, if one is on file). After that, adding organisations and people is entirely in your hands.

Adding your people

Once you're in, you add every member yourself — either one at a time on a simple form, or in bulk from a spreadsheet. When you add someone individually and their role is a student, the form asks which class they join, so no learner is ever left floating without a place.

For a new term, bulk import is the fast lane. You upload a spreadsheet and, in a single pass, Eduiey creates the people, drops each student into the right class, and links parents to their children — all at once. To make the sheet easy, you can download a ready-to-fill Excel template that already carries the correct columns, including any extra fields your roles ask for, such as a roll number, a date of joining, or a parent's relationship to the child.

Signing in — the first time, and every time after

Every person you add gets a record that's ready and waiting, but with no password set yet. The first time they open Eduiey, they take one short journey to become fully signed in:

Part 1 · Foundations

Roles, permissions & capabilities

Eduiey has no fixed idea of a "teacher" or a "student". You invent your own roles, give each one a name that fits your organisation, and the system works out who does what from the way you set that role up.

Name your own roles

A role is simply a label you choose — Teacher, Coach, Warden, Accountant, Front Desk, Parent — and you can create as many as you need. You do all of this on the Roles & Access screen, which only an admin can open. Each role you make carries two separate things, and keeping them apart is the trick that lets one platform fit a school, a coaching centre, a college and a tuition centre without any of them being rebuilt.

Capabilities: what a role really is

Capabilities come from a short, built-in list — you don't invent these, you just attach the right ones to your own role names:

• learner — is taught: attendance is taken for them, and marks and report cards belong to them
• instructor — teaches a class: marks attendance and enters marks
• class_head — leads a class as its coordinator, class teacher or mentor
• guardian — a parent or guardian linked to a learner, so they can follow that child
• employee — on your staff, so daily staff attendance is tracked for them
• billable, payable, disburse_payments — owes fees, draws a salary, or is trusted to mark a payout as paid

This is the heart of Eduiey. Every module quietly asks "which roles are taught?" or "which roles teach?" — never "who is a student". So whether you call your learners Students, Trainees, Cadets or Members, Attendance, Fees and Report Cards still find exactly the right people. It's the reason one product fits so many kinds of institution with no rework on your side.

Two layers decide what a person reaches

What someone can actually open is settled by two layers that meet in the middle. On top sits your plan — the pool of pages the Eduiey team switches on for your organisation. Underneath, your admin grants pages from that pool to each role. A person's real access is the overlap of the two: the page has to be in your plan and granted to their role before it will show up for them.

Reading it from the ground up: Eduiey provides the software and turns on the plan you're paying for; your admin builds the roles and decides which of those pages each role gets; and each person simply inherits whatever their role was given. Change a role once and everyone holding it updates at the same moment — you never edit people one at a time.

Setting it up in practice

When you add a role you can also decide two handy extras. First, if you tick the Staff & Users page for a role, holding that page becomes permission to add and manage other people — so a "Management" or "Office" role can create accounts for the rest of your team without every account passing through you. Second, each role can carry its own custom fields — the extra details you want to collect whenever you add someone to it, like a roll number and date of birth for a learner, a qualification for a teacher, or a relation and phone number for a parent. Set them up once on the role, and the "add person" form asks for exactly those details every time you use it.

Part 2 · Setting up & teaching

Setting up a new organisation

When you create a brand-new organisation on Eduiey you don't land in an empty dashboard wondering where to begin — you land in Getting Started, a guided checklist that walks you through set-up in the right order, one step at a time.

Eduiey simply provides the software and switches on your plan; the rest is yours to shape. Until the essentials are in place, though, the rest of the app is hard-locked to this hub: your sidebar shows only Getting Started and your own profile, so you can't stray into a half-configured screen and get confused. The lock is deliberate — and Getting Started deliberately sits outside the normal access rules, so however your admin account's permissions are set, you can never be shut out of the one page you need to finish set-up.

What the screen shows you

At the top sits a small header — a rocket icon, the words "Getting Started", and a running count like "Step 2 of 18 complete" so you always know how far along you are. Just beneath it is a My Organisation card: a single tappable line with your organisation's name, its short code and its type. Tap it and a panel opens where you can review those details and hit Edit to fix a typo or change anything you entered when you signed up.

Below that is a progress banner. While set-up is unfinished it shows an amber padlock and the line "Finish the required steps to unlock the app", a progress bar, and a plain tally such as "2 of 4 required steps done". The moment everything required is complete, the padlock turns into a green tick and the banner reads "Your organisation is set up".

Right under the banner the page says, plainly: "Don't understand something? Ask Eduiey AI." The assistant explains any step in plain words, and in your organisation's own terms. It can do most steps with you, from creating your session and classes to adding people and setting fees. Ask it what to do next, or tap Ask Eduiey AI on any step.

The heart of the page is a stack of numbered cards, one per step, in a fixed order and grouped in sections, each with its own tally ("Fees & payments · 1 of 3 done"). Each card carries a number that flips to a green tick once you've done it, a short title, a one-line hint in everyday words, and a chevron on the right that takes you straight to the real page for that task. Small coloured tags keep it scannable: Do this next marks the step to tackle now, and each card is labelled Required or Optional, then Done or Skipped as you go.

The four steps that unlock everything

The steps follow real dependencies, which is why the order matters: a class belongs to an academic session, every person needs a role, and a role's capabilities decide who counts as a learner or a teacher. Four steps must be complete before the lock lifts:

• Create the current academic session — the school year everything is filed under, and what every class is scoped to.
• Define your roles and tick their capabilities — the things each role is allowed to do. At least one role must be a Learner, so the app knows who the students are.
• Build your classes under that session — just the structure for now; you'll place people into them next.
• Add your people — type them in one by one, or import a spreadsheet and everyone lands in their right class automatically.

You never have to guess which one to open: the "Do this next" tag always sits on the earliest unfinished required step, and the numbered order is the safe order to work through.

Your words, and the steps you can finish later

Right at the start you can name your organisation and choose your terminology — the words you actually use. Because you pick your vocabulary early, the whole checklist (and the app after it) speaks your language: a coaching centre reads "batches" where a school reads "classes", and the same choice sets what you call sessions, teachers, members, guardians and subjects.

The rest of the flow is optional and can be done now or picked up whenever you're ready. You can add your subjects, put each person into their class, link parents to their children and lay out the weekly timetable. Then come sections in a sensible order:

• Results: your grading scheme.
• Fees & payments, in the order money flows: set your fees, choose how they're collected, then bill your students.
• Salaries: each staff member's pay.
• Calendar & notices: the year's holidays and your first announcement.
• Admissions & certificates: certificate templates and the enquiry form for your website.
• Campus life: library, hostel and mess.
• Placements: companies and drives.

Optional cards carry a quiet Skip for now link so you can move on and return later. If your plan doesn't include a particular page, its step is simply left off the list, so it never blocks you. If it's added to your plan later, the step appears.

Part 2 · Setting up & teaching

Bringing people in: enquiries, admissions & enrolment

Every student and parent starts out as a stranger — an enquiry, someone who is curious but not yet on your books. Eduiey gives your front office three tools that hand off to each other cleanly: one to catch that enquiry, one to nurture it, and one to turn it into a real account — with nothing re-typed along the way.

This is your ongoing intake — the steady trickle of fresh interest that arrives one person at a time. It is different from moving in a roll you already have. When a whole class is sitting in a spreadsheet, the bulk Excel import (covered earlier) admits everyone in one pass. Admissions and enrolment are for the enquiries that show up on their own: a walk-in at the front desk, a phone call, a referral, or a form filled in on your website at midnight.

Catch the enquiry: your public form

The public enquiry form is a small form you can put on your own website, and anyone can fill it in — no account, no login, nothing to sign up for. You turn it on from a single admin page called Public Enquiry Form. Flip the switch to Public form is live, and Eduiey hands you two things to copy: a secure web address (the "endpoint"), and a ready-made snippet of code — a working form with name, phone, email and a "What are you interested in?" box, plus a Send enquiry button. Paste that snippet into your site and you are done.

When a visitor sends the form, they see a friendly "Thank you! We'll be in touch," and their details drop straight into your admissions board as a website lead — so people can reach you around the clock, even when the office is shut. If you ever want to retire the old link, one tap generates a fresh one and quietly disables the previous address. This is especially handy for coaching and tuition centres that advertise online.

Work the funnel: the admissions board

The Admissions board is where your front office actually lives. Think of it as a simple sales-style tracker (a funnel): every enquiry becomes a card, and you nudge that card along a row of stages — new → contacted → demo → counselling → admitted, or lost if it goes cold. Across the top sits a strip of stage chips showing how many cards sit at each step; tap one to filter the list, and use the search box or the Due chip to jump to the follow-ups that need a call today.

Tap New enquiry and you fill in a short card: name, phone and email, how they found you (walk-in, phone, referral, website, social), a follow-up date, and — importantly — the programme they want, chosen from a drop-down of your real batches and courses rather than typed in loosely. You can also assign the lead to a member of your staff so someone owns it. Open any card to move its stage, or to log a Call, Meeting or Note — every follow-up and stage change stacks up as a dated timeline, so the next person to pick up the phone sees the whole history at a glance.

Turn admitted into enrolled

Enrolment is the bridge between "interested" and "on the roll". Once a lead reaches admitted, it appears in a tidy Enrollment work-queue with an Enroll button. One tap opens a short confirm screen with the name, phone and email already filled in from the enquiry — you just pick which student role they get and, using the same drill-down class picker you use everywhere else, which class or batch they join.

• The applicant becomes a real account, invited to sign in — they set their own password on first login using their phone number or email and a one-time code.
• They are placed straight into the class you chose, so they show up on rosters immediately.
• Any parent link from the enquiry is carried across, and if that class has a registration fee, the first invoice is raised for you automatically.

Part 2 · Setting up & teaching

Classes, sections & academic sessions

Your classes aren't a flat list — they're a tree. A class holds sections, and a section can hold finer groups, exactly the way folders nest inside folders on your computer.

Build the tree once, on the Classes page

You set this structure up once, on the Classes page — it's also one of the first things Eduiey walks you through when you're getting started. "Class 9" can branch into "9-A" and "9-B", and each of those can split further into smaller batches or tutorial groups if you need them. There's no depth limit you have to worry about; you nest as far as your institution actually works.

On the page, each class shows up as a card. The card carries a small tag for what it is (a "Section", say), a live member count like "28 members", and the academic year it belongs to. Tapping a card opens a panel that tells you what that class is at a glance. A "⋯" menu on each card is where you do the work: Manage members to add the people in it, Manage subjects to say what's taught, Edit to rename it, Add a section inside this one to grow the tree a level deeper, and Delete to remove it. Everywhere else in Eduiey that needs a class — attendance, marks, timetable, fee plans, announcements — reads from this same tree instead of asking you to re-type anything.

Pick a class anywhere by drilling down

Because it's a tree, every class picker in the app drills down level by level. You choose "Class 9", and if it has sections a second dropdown appears for "9-A" or "9-B", and so on until you reach the exact group you want. You can stop at any level, and that's the point: point attendance at all of Class 9 in one go, or at just one batch. It works the same way in every screen, so once you've done it once, you've done it everywhere.

When a screen lets you target several classes at once — a notice, or a calendar event — they're shown as an indented tree rather than a jumbled row of chips. Because a parent visibly sits above its children, picking "Class 9" plainly covers "9-A" and "9-B" underneath it, so you're never left wondering whether a section got left out.

Every year gets its own lane

Everything year-bound hangs off your academic session — your academic year. One institution runs many years on the same account, so each class belongs to a session, and attendance, marks, fee plans and the rest are recorded against whichever year is current when you enter them. You set the current session once, and Eduiey resolves it centrally from there. Two things follow automatically:

• Last year's records never bleed into this year — each year sits in its own lane.
• Class lists default to the year you're in, so you're not scrolling past old classes to reach the live ones.

When a new year begins, you roll over to a fresh session and start clean, while everything from past years stays exactly where it was — safe to look back on, never in your way.

Your words, not ours

One more nicety: the labels follow your Settings. If your organisation calls them "batches" and "groups" rather than "classes" and "sections" — or "years" instead of "sessions" — every picker, card and heading uses your vocabulary. You describe your world once, and the whole app speaks it back to you.

Part 2 · Setting up & teaching

The daily academic loop

Teaching runs on a handful of tools that quietly hand off to each other: a weekly schedule leads to attendance, attendance and exams lead to marks, marks become grades, and grades roll up into report cards and transcripts. You set each thing once, in its own screen, and the next screen picks it up — so nobody re-types a class list or argues about what a number means.

Your week, marked and clash-free

The Timetable is a weekly grid you fill in one class at a time. Each empty cell has a “+” you tap to add a period — you choose the day, the start and end time, the subject, who takes it, and the room. Because one teacher, one room and one class can each only be in one place at a time, an org-wide conflict engine checks every new slot against your whole organisation and tints a cell red the instant it would double-book anyone. A red cell comes with a short note telling you exactly what it clashes with, so you can fix it on the spot instead of discovering the mess on Monday.

Attendance flows straight out of that schedule. Open the Attendance screen and you first see a “Today” card listing your own periods for the day — tap one and the right class, date and subject are already filled in, ready to mark. The roster is built for you: Eduiey works out who actually learns in a class from each person’s capability — a plain description of what someone does — rather than a hard-coded “student” label, so the right names simply appear. For each learner you tap a status pill: present (green), absent (red), or late, excused or on leave. An “All present” button marks the whole class in one tap for the days when everyone shows up, and you only correct the exceptions. You can mark once a day or period-by-period — whichever your Settings say — and the app keeps a running %-summary per learner so a low attender is easy to spot, greenish above 75% and red below 50%. A history view lets you reopen and fix any past session.

From marks to grades — your rules

Assessments are the exams and tests you set. Each one carries its own maximum marks, pass mark and weightage (how much it counts toward the final picture). Marks go in through a fast marks-entry grid: one row per learner, a box to type a number, and an “absent” toggle for anyone who didn’t sit the test. The class average updates as you type, so you get a feel for how the paper went before you’ve finished the last row. Leave a box blank and it stays genuinely unmarked — it is not counted as a zero.

How a mark turns into a grade is entirely up to you. You build your own grade bands — the letters and the percentage ranges behind them — and Eduiey ships no presets and never guesses a letter. Until you’ve defined your bands, the app simply shows the marks and the percentage. Once you have, one grading authority reads those same bands everywhere, which is why an exam mark, an assignment score and a report card can never disagree about what 78% is called. An “A” in Eduiey means exactly what your policy says it means — nothing more, nothing borrowed from some default.

Report cards, transcripts, and the personal view

Report cards pull each subject’s exams together, weighted the way you set them, into one clean printable sheet you can send to a browser’s Print to make a PDF — no special software needed. An unmarked exam is left out rather than dragged in as a zero, so a mid-term card reflects only what has actually been graded. And where you track credits, that same engine produces a credit-weighted transcript with SGPA and CGPA, computed the way a real semester grade sheet is — a paper with no credits is printed but counts for nothing, exactly as a university statement would show it.

All of this surfaces back to the person it’s about, and only to them. Everyone gets a read-only, own-data view they can’t use to peek at anyone else:

• Every student sees their own schedule, attendance percentage, exam results, report cards and transcripts.
• Every parent, for a child linked to their account, sees the same set for that child — and nothing for any other student.
• Every teacher sees the periods they personally lead, so their own week is never buried in the whole-class grid.

Part 2 · Setting up & teaching

Materials, assignments, quizzes & more

Every teacher gets one simple, connected toolkit for running their classes — share notes, set work, quiz, track how much of the course is done, and hand out certificates. Whatever a learner needs to see lands on their own profile automatically, so nobody has to go looking for it.

Share materials and set work

A teacher opens Materials, picks a class and a subject, and posts whatever the students need — a typed note, a web link, or file attachments (up to twenty files on one post). Because the post is tied to that class and subject, everyone enrolled in it sees it in their own personal feed. No shared drive, no folder to dig through, no "which link was that again?".

Setting work uses the same idea. You create an Assignment for a class and subject, and each learner replies with a submission — a short written note plus any file uploads. You then open the submissions list and grade each one with a mark and written feedback. If a student uploads the wrong file and sends a new attempt before you've marked it, the new one simply replaces the old — you always grade the latest version. Even a learner who has since left the class still shows up on the list so you can finish grading fairly.

On the learner's side, a personal To do list keeps every piece of work in one place, tagged so they can see at a glance where each one stands:

• To do — set, but not yet handed in
• Submitted — handed in, waiting on you to mark it
• Graded — you've given a mark and feedback
• Overdue — the due date has passed with nothing handed in

Quizzes that mark themselves

Build a quiz from three kinds of question — single-choice (pick one), true/false, and multiple-answer (tick every correct option) — and publish it with an optional time limit and an open/close window, so it's only available during the window you choose. The moment a learner hits submit, Eduiey grades the whole thing and shows the score. You never mark a single answer by hand.

It's also built so the score can't be gamed. The correct answers live only on Eduiey's side and are never sent to the student's browser while they're taking the quiz — so there's nothing hidden in the page for a clever student to peek at.

• Graded automatically the instant a learner submits — no manual marking
• One attempt each, with a time limit that counts down and hands the quiz in on its own when it runs out
• Answers are checked against a key the browser never sees during the attempt
• Learners can look back over their own submitted attempt afterwards to see how they did

Track coverage and plan lessons

Keep a running syllabus for each class and subject — an ordered list of topics grouped under your own unit or chapter labels (you name them, so it fits how your board or course actually works). Add topics in bulk, drag them into the right order, and tick each one off as you cover it. A live completion bar shows the percentage done, so you, your admin office and the students can all see how far through the course a class is. Learners get a read-only view of the same list — handy for revision — but can't change it.

Issue certificates

Finally, hand out certificates — a transfer certificate, a bonafide letter, a completion certificate, or your own custom type. You write each one once as a reusable template with {{placeholders}} — little tags like the student's name, admission number, class or your organisation's name — and Eduiey fills in the real details when you issue it to a person. Every certificate you issue gets a unique serial number and keeps a frozen copy of its exact wording. That means editing a template later never rewrites a certificate you already gave out — what was issued stays exactly as it was. The recipient downloads a clean, print-ready copy straight from their own profile, ready to save as a PDF or print.

Part 3 · Community, money & campus

Talking to everyone

Eduiey keeps your whole community in the loop through one connected set of communication tools — and every message reaches only the people it is meant for, so a parent never sees a staff note and Class 6 never sees a message written for Class 10.

The idea behind all of it is simple: you write your message once, then choose who should get it. That choice is called the audience. You can send to the whole organisation, to specific roles (say, all teachers, or all parents), or to specific classes (just Class 9-A, or every section of Class 9). Eduiey then works out exactly who those people are from each person's real role and class membership at that moment — you never have to keep a mailing list up to date by hand. If a student moves class or a teacher joins next term, the audience follows the truth in your records automatically.

Choose who sees it, once

When you compose an announcement, a circular or a calendar entry, you pick the audience from a simple set of buttons — Everyone, Roles, or Classes — and, if you pick roles or classes, tick the exact ones you mean. That is the whole targeting step. From there Eduiey does the matching for you and delivers to the right inboxes.

The privacy runs both ways. When someone opens their own notice board, Eduiey re-checks who they really are before showing anything, so a message can only appear to a person who genuinely falls inside its audience. Nothing addressed to teachers can leak to a parent, even by accident.

Five tools, each with a job

Rather than one messy channel, Eduiey gives you five tools that share the same delivery system underneath. Each is built for a different kind of message:

• Announcements — a notice board. Posts stay put for the targeted audience to read at any time, and land as a notification the moment you publish. Attach PDFs, documents or pictures (the timetable, a permission slip, the event poster); only the people it was sent to can open them. You can pin an important post to the top, and set it to disappear on its own once it is no longer relevant.
• Circulars — formal, auto-numbered notices (like CIR/2026/0007) that recipients must acknowledge, so nothing important is quietly ignored. A circular can carry files too, such as the signed PDF.
• Calendar — one shared calendar for holidays, exams, meetings, deadlines and events. Each entry has a type and a date (or a range of dates, all-day or timed), and everyone sees a clean running agenda of what is coming up.
• Messaging — direct one-to-one chats and group threads between staff, members and parents, shown as a familiar bubble conversation with its own unread count.
• Notifications — an in-app inbox that ties it all together. Tap any notification and it opens you straight to the announcement, circular or event behind it; swipe to dismiss, or clear the lot in one tap.

Make sure it lands

For the messages that really matter, a circular does more than go out. Because recipients have to tap Acknowledge, the person who issued it gets a live acknowledgement roster — a running list of exactly who has read it, who is still pending, and the percentage complete. That turns a hopeful broadcast into something you can actually chase, which is why circulars are ideal for fee reminders, policy changes and consent notices.

Part 3 · Community, money & campus

Fees, payments & payroll

Eduiey handles the money side of running an institution — billing the right people, collecting fees online or at the desk, and paying your staff — and every payment moves between your own accounts and your people. Eduiey never holds it.

Money lives on five pages under Finance: Payment Setup (how people pay you), Fee Structure and Collection for money coming in, and Salary Structure and Disbursement for money going out. Members see their own side on My Fees and My Salary, and parents pay from My Children. Each page is its own permission in the roles system, so the person who sets the numbers up need not be the person who handles the money.

1. Set up what you charge

On Fee Structure, add your fee heads once — a fee head is simply a named charge, like "Tuition" or "Transport". Then tap New fee structure: name it, choose what it bills (a class or batch, a hostel block, or everyone subscribed to the mess), pick the fee head and the amount per installment, and how often it repeats — monthly, quarterly, yearly, one-time, or a custom run of installments with your own due dates. To discourage late payers, switch on a late-payment penalty: a daily amount or a percentage, with a cap.

2. Raise the invoices

Press Generate on a structure (or the + on Collection) and Eduiey raises one invoice per installment for every member whose role carries the billable capability ("Owes fees") and who has finished their first sign-in. Billing follows the capability, not a job title: a hostel-only resident can owe dues without being in a class, and a teacher on a class roster is never invoiced. Pressing it twice never bills anyone twice, and a cancelled invoice is never raised again. If you set a registration fee in Settings, it is charged automatically at enrolment and can keep a new student's app locked until it is paid.

3. Choose how people pay you

In India, Payment Setup asks roughly how many people will pay you — up to 50, 51–150, 151–500 or more than 500 — and puts the suggested way on top: your own UPI ID for up to about 150 payers, a payment gateway above that. The choice is yours, and the other way is one tap below it. Outside India, Payment Setup offers Stripe, where payers pay by card, or paying at the office.

Connecting Razorpay is a four-step checklist on Payment Setup: (1) create the Razorpay account and finish its KYC; (2) an organisation admin adds the Key ID and key secret; (3) in Razorpay's webhook settings, paste the webhook link Payment Setup shows, tick the events it lists and choose a secret — then save that same secret in Eduiey; (4) tap Start collecting. Outside India, Stripe takes the same four steps, with its own keys: a publishable key, a secret key and a webhook signing secret. Collection can't be switched on until the secret is saved, because without the webhook payments would be taken but never recorded, and Payment Setup warns you if it ever sees that happening. In India, a third way, set up through Eduiey with no keys or webhook to handle yourself, is on its way.

In India, switching between the two never touches anything already billed, and your saved details are kept for when you switch back. Turning collection off really stops online payments — payers see "Pay at the office" again — while a payment someone had already started still confirms normally. Anyone given the Payment Setup page can choose the method and save the UPI ID (India), but the gateway keys can only be added or changed by an organisation admin, because they decide which account the money goes to.

4. Collect and follow up

Members and parents see a Pay button when you use the gateway, Pay by UPI when you use your UPI ID (India), or "Pay at the office" until either is set up, and they can download receipts from My Fees. A guardian linked to a child pays that child's fees from My Children, credited to the child's invoice; the access ends by itself if the link is removed or the child leaves.

Collection is your fee desk. Look a member up by name or code to see exactly what they owe, late fees included, with a status — Due, Part paid, Overdue or Paid — and filter the whole list by status. To take a payment, open the invoice, enter the amount received and the mode (cash, UPI, bank transfer, cheque or other) and tap Confirm & issue receipt; payments made to your UPI ID (India) are marked received the same way. Settle a fee head raises a one-off charge and takes you straight to recording it. The bell on an invoice reminds one family, and Send reminders notifies everyone with a due invoice, or only the overdue ones.

A few actions are kept for admins: giving a concession (a scholarship, discount or waiver, as a percentage off), waiving a late fee, and cancelling an invoice — only while nothing has been paid on it.

Money out: paying your staff

Payroll mirrors fees. On Salary Structure, every payee has a card showing the salary that applies to them now — their own, their role's default, or none yet. Create a structure for a whole role or one person (which overrides the role's default), add pay components such as Basic or HRA (a fixed amount or a percentage of Basic), and choose how often it's paid — monthly, weekly or one-time — and the pay day. Whole salary lists can be uploaded from a CSV template.

On Disbursement, tap Generate payouts for a structure and a period (say, 2026-07). Then pay one person, or tick several — or Select all unpaid — and tap Pay. A check first shows who will be paid, who is skipped and why (no bank details yet, already paid, already being sent, or your own salary) and the total; nothing moves until you confirm. Big runs go through in batches with a progress bar, one person's problem never stops the rest, and running it again is safe.

Then choose how they were paid. Cash, cheque or other records a payment made outside the app. In India, Send now by bank transfer or UPI pays from your organisation's own payout account (RazorpayX) to the bank account or UPI ID on file — up to ₹1,00,000 per salary by UPI, with no such limit by bank. A sent salary shows Sending… until the bank confirms, usually within seconds, and can't be paid again meanwhile; then it shows Paid with the bank's reference (UTR) as proof, or Didn't go through with the bank's reason and a Pay again button. An admin connects the payout account once, on Disbursement. Outside India, salaries are recorded, not sent: you pay through your bank and record it here.

Two capabilities keep payroll honest by splitting the duties:

Payees add their own bank details (or, in India, a UPI ID) on My Salary, stored encrypted and shown only masked, so nobody browses colleagues' account numbers. They are told when a salary is paid, when a payment didn't go through, and if anyone else changes their payment details.

Part 3 · Community, money & campus

Campus life, careers & your data

Eduiey runs the parts of an institution that live outside the classroom too — the library, the hostel, the mess, and the whole journey from campus recruitment to a placed graduate — while keeping every record firmly your own.

These are optional modules. You switch on only the ones your institution actually needs, so a small coaching centre isn't cluttered with hostel screens it will never use, and a residential college gets everything. Each module also lands in the hands of the right person and no one else: you give a staff member a role such as Librarian, Warden or Mess in-charge, and that role opens their screens. Everyone else simply never sees them. Students and residents, meanwhile, get a read-only view of their own corner of it — "My library", "My hostel", "My mess" — on their profile page.

Careers: the Training & Placement suite

For colleges and universities, the Training & Placement suite runs the full recruitment loop, from the first company that shows interest to the offer a student finally accepts:

• A directory of the companies and recruiters your placement cell works with, so every contact and conversation has a home.
• Placement drives with their interview rounds, published only to the students who actually qualify — nobody sees a drive they can't apply for.
• An eligibility engine that quietly checks each drive's rules — a minimum CGPA or percentage, a limit on backlogs, the branch, the graduation year — against your verified candidate pool, and works out exactly who's in.
• Students apply, the cell moves each one through the pipeline (shortlisted, interviewed, selected), and every offer is recorded with its own unique serial number.
• Reports that write themselves: your placement rate, the number of offers, the highest and average package, and a breakdown by branch and by company.

Candidates get their own "Placements" tab on their profile, where they fill in their details, upload a résumé, and watch the open drives they qualify for — but the eligibility figures and verification stay in the cell's hands, so no student can quietly upgrade their own CGPA.

Your data is your own

Underneath all of it sits the promise that matters most: your data belongs to you. Eduiey is multi-tenant — plain-language: many institutions run on the same software, the way many families live in the same apartment building behind their own locked doors. Every record is scoped to the organisation that created it. One customer never sees another's people, records, or even the fact that another customer exists, and there is no public list of the organisations on the platform.

And finally, a plain statement of the relationship. Eduiey is administration software, and the institution owns its records. The Eduiey team hosts and secures the platform and switches on the plan you've chosen, so your office can get on with running the school. The students, staff, marks and fees inside it remain yours.

Part 3 · Community, money & campus

Everyone gets their own space

The same Eduiey account looks different for everyone who signs in — because it only ever shows you your own corner of the institution. A student, a teacher, a parent and an office admin can all be logged into the very same system, and each of them lands somewhere built around what they actually do.

Nobody has to be shown how to "find their bit." When you sign in, Eduiey already knows who you are and quietly filters the whole institution down to the part that belongs to you. Below is how that plays out for a member, for a parent, and for an admin running the place.

One Dashboard, different for everyone

Everyone's home page is the Dashboard, and nobody has to set it up. Each time it opens, Eduiey works out what belongs on it from three things: the features your institution's plan includes, what the person's role does, and which pages that role can open. A student sees their own day: today's timetable with the period happening now, attendance this year, homework due and overdue, open quizzes, latest results, fees due, library books, their hostel room and today's mess menu. A parent sees a card for each linked child. A teacher sees the periods they teach today (and which still need attendance), the classes they lead with today's attendance, work to grade and lesson plans sent back for changes. An accountant sees today's collections and overdue fees; a warden, tonight's roll call and leave to decide. Every card opens its page with one tap.

Because cards follow the plan, a feature your institution doesn't have (a hostel, say) never appears for anyone; switch it on later and its cards appear on their own. Because they follow the pages a role can open, two staff roles see different dashboards without anyone configuring either. And the Dashboard is what we call fail-closed: it errs on the side of showing nothing. A student's or parent's dashboard only ever holds their own records, even if their role is given a staff page by mistake. There is no setting, no trick and no link that can point it at somebody else's.

Your own "My…" pages

Alongside the Dashboard, each person gets a tidy set of My… pages in the sidebar — My Attendance, My Results, My Fees, My Assignments, My Reports, My Materials, My Timetable and more, grouped together so they're easy to find. They all come from one shared list, and which of them show up depends on two simple things: whether your plan includes that feature at all, and whether your role actually does that thing.

So a student sees the academic pages and their fees, but not salary or staff pages. A teacher sees My Attendance and My Materials but never My Children — that page is only for parents. And if your institution's plan doesn't include, say, the hostel feature, then nobody sees a My Hostel page, because there's simply nothing behind it. The upshot is that each person is left with the small handful of pages that are genuinely about them, and nothing to wade through.

Parents and the children they're linked to

A guardian connected to a child gets a My Children view that gathers each linked child's attendance, results, transcript and fees in one place — and yes, a parent can pay those fees right there. This access is tied to the link itself: the moment you connect a parent to a child on the People screen, the view lights up, and if the link is later removed or the child leaves the institution, it quietly ends. There's no separate switch to remember to turn off.

What admins see

Admins run the place, so their Dashboard has a card for every page in the plan, and a few tools built for oversight rather than data entry:

• Everyone's home is one Dashboard built for them: their own day for students and parents, their pages' figures for staff
• Personal My… pages appear by role and plan, so each person sees only what's theirs
• Parents get link-gated access to their own children, including paying fees
• A feature outside the plan never appears on anyone's Dashboard, and appears by itself once it's switched on
• Admins see a card for every page in the plan, plus clean exports
• An Audit Log of every upload, edit, deletion, sign-in and download: who, what and when, and nobody can alter it

Part 3 · Community, money & campus

Eduiey AI, your assistant

Everyone in your organisation has an assistant built into Eduiey. It explains how the app works in your organisation's own words, takes you to the right page, helps with writing and teaching, and does work for you — but only what your account is allowed to do.

Tap the round assistant button in the bottom-right corner, ask in plain words and tap Send; the reply appears as it is written. You can also tap the microphone and simply talk — your words appear as you speak and are sent when you stop. Under a reply it can show a button that opens the page you need. If you'd rather it stayed out of the way, press and hold the button and choose Hide; it tucks into the top bar.

What it can do

• Explain anything in the app — where a feature is, what to set up first, why something is locked — using your organisation's own words (Batch, Faculty, Session…).
• Look things up — "who hasn't paid fees in 9-A?", "what's on my timetable today?", "which books are overdue?".
• Tell you who did what — "who uploaded the exam timetable?", "who changed the fee structure last week?", "what did Anita edit yesterday?". It answers from the Audit Log, with the person, the time and the notice or material a file was put on. It only answers people whose role has the Audit Log page, and only about pages they can open themselves. Students and parents never get these answers.
• Do the work for you — take attendance, record marks, add timetable periods (it checks for clashes), post a notice or circular, send a message, bill a class, issue a certificate, allot a hostel room, add an enquiry or create a placement drive.
• Write with you — a notice or message, quiz questions, a syllabus, a lesson plan, or an explanation of a topic.
• Read the files you attach — tap 📎 to add a PDF, a Word or PowerPoint file, a picture or a spreadsheet. It reads the pages, looks at the picture or goes through the rows: summarise a circular, turn a chapter into a quiz, or import a list of students (you see what it found before anything is imported).
• Put your files where they belong — "post this PDF as a notice to Class 9 parents", "add this worksheet to Friday's homework". It can attach files to an announcement, a circular, study material or an assignment, but only on the pages you can use yourself, and only after you confirm.

Nothing risky happens without your OK

Deleting or deactivating, anything involving money, bulk changes, notices that go to many people, publishing, and giving someone access all wait on a Needs your OK card that shows exactly what will happen — the amount and the balance before and after, every name involved, the wording of a certificate. Nothing happens until you tap Confirm, and a request you don't confirm expires after about 15 minutes. Saying "yes" never counts; only the button does.

For students and parents

Students ask about their own day — timetable, homework due, attendance, results, report card, tonight's dinner — and can reserve a library book, ask for hostel leave or acknowledge a circular, each after confirming. For studying it is a tutor: it explains, gives hints and worked examples with different numbers, and checks your own attempt, but it never does graded work and never hands in homework, takes a quiz, applies to a placement drive or accepts an offer for anyone. Parents ask about their own linked children — marks, attendance, report cards, fees due — and pay fees in the app or at the office, never in the chat.

Everyone has it — staff, teachers, students and parents, including people in brand-new roles — and nobody needs to switch it on; in Roles & Access it shows as Always on. Messages are limited per minute and per day, and a very long conversation simply continues in a new chat.