Coaching institute management software for batches, tests and fees

Built for how a coaching centre runs

The coaching setup starts with batches, quizzes, admissions and instalment fees switched on, and uses your words: Batch, Batch Cycle, Faculty, Student.

• Enquiries that never slip

  Put a ready-made enquiry form on your website or share its link. Every lead lands on your admissions board, even at midnight.

• A follow-up board

  Move each lead through new, contacted, demo, counselling and admitted. Assign an owner, set the next call date, log calls and meetings, and watch your conversion rate.

• Batches, not sections

  Keep simple batches like “NEET Morning Batch”, with no class-and-section structure to fight.

• Tests that mark themselves

  Single-choice, true/false and multiple-answer questions with a time limit and an open window. Scores appear the moment a student submits.

• Answers stay secret

  The answer key never reaches the student’s browser during a test, each student gets one attempt, and the timer hands the test in when it runs out.

• Notes and assignments

  Share notes, links and up to twenty files in one post to a batch, and set assignments you grade with a mark and feedback.

• Fees in instalments

  Split a course fee into instalments with their own due dates, add a daily late fee, and remind only the overdue students in one tap.

• Syllabus progress

  Tick off topics as each batch covers them. A completion bar shows how far through the course every batch is.

• Fast messaging

  Announce to one batch or the whole centre, chat one to one or in groups, and send circulars that must be acknowledged.

From enquiry to enrolled, in one flow

1. A visitor fills in your enquiry form. Name, phone and what they want to study go straight onto your admissions board as a website lead.
2. Your team follows up. Calls and meetings are logged on the lead’s timeline, and the Due filter shows who needs a call today.
3. They attend a demo and are admitted.
4. One tap enrols them. Their account is created, they’re placed in the batch you pick, and the registration fee invoice is raised if the batch has one.

Everyone sees their own part

• Owner and front office

  Open enquiries and follow-ups due on the dashboard, fee collection by status, and analytics across your centre.

• Trainers

  Their batches and periods, attendance, test results, notes and syllabus progress.

• Students

  Their timetable, attendance, test scores, notes, assignments and fees.

• Parents

  Each linked child’s attendance, results and fees, and the option to pay online once you switch it on.

Several centres, one account

Run several branches under one institution group. Staff who teach at more than one centre sign in once and switch from the sidebar, and every centre’s records stay separate.

Eduiey AI helps your team too: ask it to “make a 10-question quiz on kinematics for the NEET Morning Batch”, “show today’s follow-ups” or “who hasn’t paid their fees?”. It only does what your role allows, and anything risky waits for your Confirm.

Eduiey for other institutions

Want the whole picture? Read the complete guide to how Eduiey works.